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Fynamore Primary School
Fynamore Primary School

Pupil Data Protection

Schools, Local Authorities (LAs), the Department for Education and Skills (DfES), the government department which deals with education, the Qualifications  and Curriculum Authority (QCA), Ofsted and the Learning and Skills Council (LSC)  all process information on pupils in order to run the education system and the Department of Health (DH) and Primary Care Trusts (PCTs) process information on pupils in order to tackle the year on year rise in obesity among children, and in doing so have to comply with the Data Protection Act 1998. This means, among other things that the data held about pupils must only be used for specific purposes allowed by law. We are therefore writing to tell you about the types of data held, why that data is held, and to whom it may be passed on.

 

The school holds information on pupils in order to support their teaching and learning, to monitor and report on their progress, to provide appropriate pastoral care, and to assess how well the school as a whole is doing. This information includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. From time to time schools are required to pass on some of this data to LAs, the DfES and to agencies that are prescribed by law, such as QCA, Ofsted, LSC, DH and PCTs.

 

The Local Authority uses information about pupils to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the pupil may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them. Las have a duty under the Children Act 2004 to cooperate with their partners in health and youth justice to improve the well-being of children in their areas. As part of this duty they will be required to maintain the accuracy of the information held on the Information Sharing (IS) Index about children and young people in their area (see IS index under Department for Education and Skills)

 

The Qualifications and Curriculum Authority uses information about pupils to administer the national curriculum assessments throughout Key Stages 1 to 3. This includes both assessments required by statute and those that are optional. The results of these are passed on to DfES to compile statistics on trends and patterns in levels of achievement. The QCA uses the information to evaluate the effectiveness of the national curriculum and the associated assessment arrangements, and to ensure that these are continually improved.

 

Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted's assessment of the effectiveness of education initiatives and policy.  Inspection reports do not identify individual pupils.

 

The Learning and Skills Council uses information about pupils for statistical purposes, to evaluate and develop education policy and to monitor the performance of the education service as a whole. The statistics (including those based on information provided by the QCA) are used in such a way that individual pupils cannot be identified from them. On occasion information may be shared with other Government departments or agencies strictly for statistical or research purposes only.  The LSC may wish to contact learners from time to time about courses, or learning opportunities relevant to them.

 

The Department of Health uses aggregate information (at school year group level) about pupils' height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole.  The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources and deliver the Public Service Agreement target to halt the year on year rise in obesity among children under 11 by 2010, in the context of a broader strategy to tackle obesity in the population as a whole. The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.

 

Primary Care Trusts use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils' names for this purpose. PCTs may also provide individual schools and LAs with aggregate information on pupils' height and weight.

 

The Department for Education and Skills uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole. The DfES will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where information is missing because it was not passed on by a former school.

 

The Children Act 2004 provides for the Secretary of State to issue Regulations requiring the "governing body of a maintained school in England" to disclose information for inclusion on the Information Sharing (IS) Index. The purposes of the index are to:

  • help practitioners working with children quickly identify a child with whom they have contact;

    determine whether that child is getting the universal services {education, primary health care) to which he or she is entitled; and

  • enable earlier identification of needs and earlier, more effective action to address these needs by providing a tool to help practitioners identify which other practitioners are involved with a particular child; and

  • encourage better communication and closer working between practitioners

The index will hold for each child or young person in England:

 

basic identifying information: name, address, gender, date of birth and a unique identifying number based on the existing Unique Identifying Number/National Insurance Number;

  • basic identifying information about the child's parent or carer;

  • contact details for services involved with the child: as a minimum school and GP Practice but also other services where appropriate; and

  • the facility for practitioners to indicate to others that they have information to share, are taking action or have undertaken a common assessment in relation to a child.

  • the index will NOT record statements of a child's needs, academic performance, attendance or clinical observations about a child.

 

Latest Newsletter

For the latest Newsletter please click here.

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Latest News

House Cup Results

Friday, 17 November 2017: 

Weekly Cup Winners:

BOSWELL

CONGRATULATIONS!

 

Recent Events in School

Including the Sports Ambassadors and 'meet the author'.

Click here for details and photos. 

 

Upcoming Events 

Tue 21 Nov: Y4 Trip to Roman Baths

Thu 23 Nov: Y2 Trip to Steam

Mon 4 Dec: Willow Parent Evening 3.30-5.30pm

Tue 5 Dec: Willow Parent Evening 3.30-5.30pm

Fri 8 Dec: Year 2 Christmas Performance 2.15pm 

Wed 13 Dec: YR Christmas Performance 2.30pm 

Fri 15 Dec: Christmas Fayre 3.30 to 5.30pm

Mon 18 Dec: Choir and Orchestra Christmas Performance 6pm

Wed 20 Dec: Break up 12 noon

Thu 4 Jan: New term starts

Click here for more events.

School telephone number:

01249 810090

School address:

School Road, Calne,

Wiltshire, SN11 9UG

 

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